How do I enter product data into the Shipvine Logistics catalog?

How do I enter product data into the Shipvine Logistics catalog?

Entering products into Shipvine via the website is fast and simple. Just follow this how-to guide, and you'll be up and running in no time.

First, a few things that are good to know:

  • Catalog: Your products are entered into what we call the catalog. Your catalog will be made of item groups, each of which can have one or more items.
  • Item Group: An item group is a collection of products that are the same product but vary on some attribute, such as a color or size. An example of an item group is a "Logo T-Shirt".
  • Item: Each unique product in your inventory that you physically ship is an item. It's always part of an item group, even if there's only one item in that item group. An example of an item is "Logo T-Shirt / Color White / Size Small".
There are three options for entering products:
Getting Started

First, log into your account. If you are having trouble logging into your account, please contact our support team at

Click on "Inventory", then "Catalog":

Then, on the Catalog page, click "New Item Group":

Now, you're ready to enter general information about your products.
  • Merchant Identifier: This is your SKU number. (SKU is retail jargon for "stock-keeping unit".) Let's say you sell t-shirts; this SKU number might be the model number of the shirt. We'll call it 40013 for this example.
  • Name: This is the name of the product. Customers will see this on printed documentation, like a packing slip. For example, "Logo T-Shirt".
For now, just skip over any advanced settings that may be listed. Since you're just getting started, let's skip to the customs information. This information is used for exporting your products and is required.
  • Harmonized System Code: Also known as a harmonized tariff code, this is the same code number used by nearly every country in the world to determine what duties and taxes must be paid on goods coming into a country. It's also sometimes used by the exporting country to collect data on what's being exported. In the United States, there are different sets of codes for imports and exports; we use the Schedule B version, the list used for exports.
If you don't know the code, don't worry! We've provided a handy search. Just type in a keyword and press the down arrow on your keyboard. This will search for something similar to what you entered. Get a code as close to your product as possible. You might have to try several search terms before you find the right one.

If you're still having problems finding the right code, you can use the search tool provided by the Census at Then copy and paste the 10-digit Schedule B number, deleting any periods.

Next, we need to choose where the product is made.
  • Country of origin: The country of origin is where the product is made or assembled at. This must match what is printed on the product or its packaging. If you export your products, customs may examine the products to make sure the information matches. If it doesn't match, it's likely to be held until proper documentation is provided, or the product may be returned, seized, or destroyed.
All products require this additional information. Since fabrics are taxed differently from country to country, the content of the fabric is important. If your product isn't apparel, then you can skip the fabric and just click "Save".

Click the "Add Fabric" button. You will press this button once for each fiber type in the fabric:

Next, enter each type of fiber until the total is 100%:

Next, press "Save" and we'll enter the items.

Entering items

Now that we've entered the basic information about your product, we're ready to enter the detailed information. You will do this step for each variation of the product. If the product does not have any variations, you will do this step one time.

First, click "New Item" from the catalog page under the item group that you created in the first section:

Next, enter the merchant identifier, also known as a SKU:

  • Merchant Identifier: This is what your e-commerce platform will match up with. For example, if you enter a SKU into Shopify or BigCommerce, you'll enter the same value here. It's how we know what needs to be shipped on an order!
  • Weight: Enter an estimated unit weight for the item in pounds. This is used to determine an estimated shipping cost if you use our API for rating. You do not have to be 100% accurate here, but the more accurate it is, the more accurate the shipping cost estimate will be.
Since this is your first time entering a product, skip to the Variations section:

Variation Type and Value are determined by you. In this example, the product varies between a color and a size. If this is a single product, the variations section could be left empty. The variations show up in various reports and packing slip and help describe the product. They should be reasonably short; don't type a small novel here.

Next, enter the barcode for the product. A UPC is recommended.

The barcode and the merchant identifier (SKU) are the most important pieces of information! The barcode must match with the corresponding merchant identifier so the correct product ships. Each product is allowed multiple barcodes and can have case quantities.
  • Text: This is the barcode, usually a UPC code. This barcode must be unique to his product and cannot be changed once inventory is received into our system.
  • Case Quantity: This is the number of items that are associated with the barcode. If this is a single unit (and most are), then enter 1. If you are selling your products in cases of 30, you would add an additional barcode for the case of 30 and "30" would be entered into the case quantity field.
At this point, you can save the information. Now you're ready to enter other variations of the same product, or add a new item group.

Next Steps

After you have entered your products into the Shipvine Logistics catalog, you're ready to create an inbound shipment and ship your products to our warehouse. 

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