Creating carton/shipping labels for inbound shipments

Creating carton/shipping labels for inbound shipments

Shipvine offers two kinds of generated labels for Inbound Shipments: Shipvine Carton Labels and Carton Shipping Labels. These labels are created specifically for each carton that is expected in the Inbound Shipment.
For Receiving at Shipvine, the use of Shipvine Carton labels allows us to Receive on the Carton level, instead of just on the overall Inbound Shipment level. This is most useful with larger shipments, where we can catch and verify any discrepancies during Receiving, instead of having to wait until everything has been scanned into an Inbound Shipment, shelved, and then recounted at the shelf locations. The use of Shipvine Carton Labels greatly increases the turn-around time for Receiving Inbound Shipments.
Every shipment must make it to Shipvine via carrier, freight, or drop-off, so for Domestic shipments to Shipvine, Carton Shipping Labels can be generated directly from the Inbound Shipment that has been created for your incoming shipment.
Below, is an example of an Inbound Shipment being created for an example company called “Parfum de la Vie”:

^ As you can see, the Merchant’s Purchase Order number for this Inbound Shipment is “PO 0001” and the Shipping From (address of manufacturer or “return address”) information for the cartons is filled out on the right. No tracking information is currently available for this shipment.

^ In this shipment, there are 4 SKUs expected and 3 Cartons, total; only one of the cartons is mixed. It is important that the Carton information filled out here is accurate, as this information will be used to generate the Shipvine Carton Labels and Shipping Labels. Once this information is entered correctly, clicking “Save” takes you to the Inbound Shipment screen for this shipment:

^ From here, the information for the “General”, “Shipping From”, and “Expected” Sections can be reviewed and confirmed. If necessary, any information can be changed by simply clicking “Edit” at the bottom of the Inbound Shipment.
To create Shipvine Labels and Shipping labels, simply click on the “Print Shipvine Inbound Labels” button under the Labels Section:

This will bring you to the Inbound Shipment Labels Creation page:

From here, you can review the PO information and “Shipping From” information that was previous entered, in the “General” section:

Under the “Shipping Labels” section you will choose whether you want Shipvine Carton Labels AND UPS shipping labels generated, OR just Shipvine Carton labels:

^ It is important to note that Shipvine shipping labels can only be generated for US, Domestic shipments, and in order to generate UPS shipping labels, the weights and dimensions must be entered for each carton in the shipment:

^ Entering carton weights and dimensions is only necessary if you are generating shipping labels, as this information is required by the carrier service. If you are only printing Shipvine Inbound Labels, this information is not necessary and can be left blank.
Once the weights and dimensions are entered for each carton, and you click away from the “Cartons” field, and a Rate Quote will automatically be generated on the right:

Clicking “Save”, at the bottom, will generate all labels that you have specified, and will give you the option of printing each label on either a 4”x6” label or on a full sheet of paper, all at one time, or by one carton at a time (Note: No charge is issued for the Shipping labels until they are used):

The shipping label that is generated is a standard UPS Ground shipping label. You can see all the information that was previous entered, appears here (the “Shipping From” address at the top left, the “Ship To” address automatically filled in with Shipvine’s address, a reference to the Receiving Dept and the company the shipment is for, along with a reference to the Inbound Shipment at the bottom of the label, and the number of cartons expected in the shipment):

Shipvine Carton Labels come in two variations, depending on the contents of the carton. If a carton only contains one SKU, it will have the SKU and the quantity of the SKU expected in the carton; if the carton is mixed, this will just be indicated on the label:


Once the labels have been generated, the Tracking numbers are automatically updated on the Inbound Shipment page, and the Inbound Shipment and labels are good to go!

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